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Fundraising Guidelines

It is important for all Community Fundraisers to align with the mission and image of Boston Children's Hospital. We ask all fundraisers to follow these guidelines, as these events help spread the word about the life-changing care and world-changing research happening at Boston Children’s.

Hospital brand

  • Fundraisers should complement the mission and image of Boston Children’s Hospital—that’s why we require all coordinators to submit their idea through our online registration process.
  • Boston Children's reserves the right to request additional information after a fundraiser is registered. We may refuse an event which competes or conflicts with an established hospital run event or doesn’t align with our mission.
  • After you register your fundraiser, we’ll provide you with the hospital name and logo for your marketing materials. We must review everything with our name and logo on it.

Fundraiser planning

  • Fundraising to support other programs including the Eversource Walk for Boston Children’s Hospital and Miles for Miracles requires participants to communicate event details to their contact at Boston Children’s Hospital Trust before fundraising.
  • No community fundraisers with 100 or more participants may be scheduled on the same day as an event hosted by Boston Children’s Hospital without prior approval from Boston Children’s Hospital Director of Special Events.
  • The coordinator is responsible for covering all expenses for the event and will not be reimbursed by Boston Children’s. If you are paying for expenses, please deduct these from the funds raised prior to sending the donation.
  • No bank accounts in the name of “Boston Children's Hospital” can be set up to hold funds from a community fundraiser.
  • The coordinator is responsible for obtaining any required permits as well as a certificate of insurance for the event.

Donations

  • Boston Children's will issue IRS compliant charitable tax receipts to the full extent of the law if the gift is made payable to Boston Children's. Please do not promise any receipt to your donors as issuing an inappropriate receipt can put Boston Children's charitable tax status in jeopardy.
  • The estimated cost per dollar raised should be 30% or less. Boston Children’s Hospital Trust has maintained an average five-year fundraising cost under 23% and strongly encourages coordinators to abide by the same standard.
  • When advertising any items in a silent or live auction you must display the fair market value. No items can be priceless because the donor will not be eligible for a tax receipt. Boston Children's will only issue IRS compliant tax receipts if the donor pays beyond the fair market value and if payment is made payable directly to Boston Children's Hospital.
  • All proceeds need to be made payable to Boston Children’s Hospital and mailed to us within 30 days of completing your fundraiser. Please mail funds in donation envelope provided to all registered fundraisers.
  • To schedule a check presentation to present your event donation, you must notify your contact at Boston Children’s Hospital Trust at least one week in advance and agree on a mutual date and time. Fundraisers and their guests are not authorized to video or photograph inside the hospital for the protection and safety of our patients, families and staff.

Promoting your fundraiser

  • Boston Children’s may only be identified as the beneficiary. For example, your fundraiser can’t be called Boston Children’s Hospital Ride for the Kids. Instead, it should be called Ride for the Kids benefiting Boston Children’s Hospital.
  • If Boston Children’s is one of several beneficiaries, the percentage or amount of proceeds that benefit the hospital must be clearly stated on all materials.
  • To avoid duplicate solicitations, we ask that you notify Boston Children’s Hospital Trust before asking a business or company for a donation, cash or in-kind.
  • Requirements for Community Fundraising events to be posted on Facebook by Boston Children’s Hospital Staff: The revenue goal must be at least $50,000. If the fundraiser is new, the coordinator must show evidence indicating that the event will achieve the revenue goal. Fundraising events that do not meet the minimum may be considered for postings at the discretion of Trust staff.
  • We’re unable to solicit for your event by providing donor lists, stationary, or promoting on hospital property. You can promote your fundraiser by reaching out to your local news channels. Don’t forget to use online resources, like Wicked Local. Inform your contact on the Community Fundraising team if you secure a news feature.
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Donate to a friend or loved one’s Community Fundraiser.

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Contact us

We’re here to help! Call us at 857-218-5082 or email events@chtrust.org.

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