Where do I start?
Find something you are passionate about! Determine details, including a budget, and then invite your friends and family to participate. Publicize your event using local media outlets, your social media pages, and the publicity tool kit in your Fundraising Center. Boston Children’s Hospital may only be identified as the beneficiary of your event. For example, your fundraiser can’t be called “Boston Children’s Hospital Ride for Kids;” instead, it should be called “Ride for Kids benefitting Boston Children’s Hospital.”
When will I know when my fundraiser is registered?
Once you provide us details in your online application, your fundraiser will be registered. Our team will review your fundraiser information within 5 – 7 days and reach out to you if it does not comply with our guidelines. We can’t endorse fundraisers that don’t fit with our mission, such as fundraisers sponsored by alcohol or tobacco groups. Please also note, no community fundraiser with 100 or more participants may be scheduled on the same day as an event hosted by Boston Children’s Hospital without prior approval from Boston Children’s Hospital Director of Special Events.
How do I access my online fundraising page?
To access the Fundraising Center, visit bostonchildrenshospital.org/fundraisers and click Log In. Use the username and password you created when registering your fundraiser online. This will give you access to a number of tools such as Boston Children’s logos and fundraising tips. You can also edit your personal fundraising page and send emails to family and friends about your fundraiser.
Do I need to create a 501c3 (non-profit) organization to host a fundraiser for Boston Children’s?
No, anyone can host a fundraiser for Boston Children’s with our approval.
Will you help promote my fundraiser?
The community fundraising team will be able to provide guidance, but we aren't able to manage your event. We’re unable to solicit for your event by providing donor lists, stationary, or promoting on hospital property.
Can someone from Boston Children’s attend and/or speak at my event or committee meeting?
Because of the large demand on staff time, we can’t guarantee attendance of physicians, staff, or volunteers at your fundraiser or meetings. We are also unable to provide patient involvement, stories, or photos.
Does Boston Children’s provide event insurance?
Because Boston Children's Hospital is the beneficiary and has no direct involvement with running the fundraiser, we do not provide event insurance. The fundraising coordinator is responsible for obtaining any required permits and certificates of insurance.
Can Boston Children’s Hospital issue tax receipts to my donors?
Yes. Boston Children’s will issue IRS compliant charitable tax receipts to the full extent of the law only if a donation of $250 or above is made payable directly to Boston Children’s along with detailed contact information of the donor. Issuing an inappropriate receipt can put our charitable tax status in jeopardy; please do not promise any kind of receipts.
Can I pay myself back for expenses I’ve incurred?
We recognize that some coordinators need funds to run an event and pay expenses. However, Boston Children’s cannot fund or financially support community fundraisers. Coordinators are responsible for covering all expenses and cannot be reimbursed by Boston Children's Hospital. For these reasons, as you start to collect money, consider keeping some funds on hand to help pay your expenses. This amount cannot exceed 30% of your net revenue. In your planning process, make sure to develop a budget reflecting the type of event you are having and the many costs related to the event. If needed, open a non-interest bearing checking account, or benefit account, at a local bank. These accounts can’t be opened with the Boston Children's Hospital name or financial information.
Where do I send proceeds?
All proceeds should be sent within 30 days after your event is over. The amount should represent the net revenue of the fundraiser after your expenses have been paid in full. Please make checks payable to Boston Children’s Hospital and use the donation envelopes provided in your packet.
Are there any guidelines around sponsorships and in-kind donations?
Yes. Having a sponsor is a great way to offset the costs of your fundraiser. Over the years, Boston Children’s has developed relationships with local vendors and we need to take care to foster these relationships. To avoid duplicate solicitations, we ask that you notify us before asking a business or company for any kind of donation, cash or in-kind. If you are not with an organization that claims 501c3 status, do not promise a charitable tax receipt. We cannot solicit businesses for your event.
Can I have a raffle at my event?
Massachusetts has strict regulations governing raffles and gaming events for charitable purposes. To legally conduct any gambling activity or “game of chance” in Massachusetts, including raffles, bazaars, and “Las Vegas night” events, your organization must maintain 501c3 status and acquire a permit from the clerk of the city in which the fundraiser will take place. For more information, visit the Department of the Attorney General’s website. When advertising any items in a silent or live auction, you must display the fair market value. No items can be priceless because the donor will not be eligible for a tax receipt. Boston Children’s Hospital will only issue IRS compliant tax receipts if the donor pays beyond the fair market value and if payment is made directly to Boston Children’s Hospital.
Should I send a personal thank you letter or card to my donors?
Definitely! It is important to thank those involved with your fundraiser. Boston Children’s provides thank you cards in your registration packet. Please contact us at firstname.lastname@example.org if you need more.
Can I direct my funds raised to a specific area of the hospital?
Yes! You are able to designate your funds to a specific area of interest chosen from our list of fund options. We ask that all first year coordinators choose from a list of our highest need funding areas. The list of funding options can be found on our website and in the online application process.
Can I use Boston Children’s name and logo?
Once your fundraiser is registered, we will provide you with the hospital logo for your marketing materials (it is also available in the Fundraising Center). We must review everything with our name and logo before it’s printed or distributed, this includes your website or your company’s website. If Boston Children’s is one of several beneficiaries, the percentage or amount of proceeds that benefit the hospital must be clearly stated on all materials.
Can you post my event on the Boston Children’s Hospital Facebook page?
Only events with a minimum goal of $100,000 are eligible to be included on the Boston Children’s Hospital Facebook page. If the fundraiser is new, the coordinator must show evidence indicating that the event will achieve its revenue goal. A maximum of 2 postings will be allowed and will be included based on the demand and schedule of other Hospital news and events. Post-event postings will be made at the discretion of Boston Children’s staff.
Can I post about my fundraiser on my own Social Media?
Definitely! Coordinators are encouraged to promote their event on their own pages. This is a great way to raise awareness about your event. We recommend that you include a link to your personal fundraising page so that your friends and followers can make a donation online, even if they aren’t able to take part in your event!